Patient Administration Division (PAD)

In order to maintain proper maintenance and documentation of continuity of care, all medical records of active duty, retirees, and their family members must be turned in upon arrival to Fort Leonard Wood, MO. Both in-processing and out-processing are done Monday through Friday from 7:30 a.m.-4 p.m. hours in the Patient Registration Office on the 1st floor, Rm 122 until further notice. You must bring a copy of your orders with you to properly in process. ALL service members must be in uniform to conduct business.

Admissions & Dispositions

The Admissions Office assists patients with completing pre-admission paperwork in anticipation of a birth or surgery. It also serves as the point of contact for decedent paperwork and the facility’s patient directory.  

Contact Information

Phone: 573-596-0033
Fax: 573-596-5352
Hours of Operation: 24 hours

 Location

Patient Administration Division
ATTN: Admissions Office
General Leonard Wood Army Community Hospital
4430 Missouri Ave
BLDG 310 (Main Hospital), First Floor, Room 122
Fort Leonard Wood, MO 65473

Birth Registrar

The Birth Registrar assists parents with obtaining necessary government documents for births occurring at General Leonard Wood Army Community Hospital.

Contact Information

Phone: 573-596-0033
Fax: 573-596-5352

Hours of Operation

Monday-Friday
6 a.m.-11 p.m.

Closures:

All federal holidays

Location

Patient Administration Division (Rm 122)
ATTN: Birth Registrar
General Leonard Wood Army Community Hospital
4430 Missouri Ave
BLDG 310 (Main Hospital), First Floor, Room 122
Fort Leonard Wood, MO 65473
 

Medical Records/Release of Information

Download release of information consent form (DD2870) and email to: Usarmy.leonardwood.medcom-glwach.list.roi@health.mil, or you may fax form (DD 2870) to 573-329-0888 or feel free to visit our office currently located on the 1st Floor, Rm 163. The hours of operation for the Release of Information (ROI) are Monday-Thursday 0730-1700 and Friday 0730-1600, closed on all federal holidays.  You are authorized one free complete copy of your medical records. Each additional full copy per year must be paid for at the facility. Please send in a copy of a valid photo ID with your request form or your request will not be processed. Please note that records requests may take up to 30 business days. If you are requesting any radiology imaging this must be completed through our radiology department who can be contacted by phone 573-596-0029.  
Requests may be submitted at the Medical Records service desk or by mail, e-mail, or fax.  

Contact Information

Phone: 573-596-8254

Phone: Outpatient Records (Transfer of Records to/from other MTFs)		573-596-9131
Phone: Chief of PAD		573-596-9762
Phone: Deputy Chief		573-596-0063
Phone: NCOIC PAD		573-596-9816
Phone: Medical Records Administrator		573-596-9459
Phone : HIPAA Compliance Officer		573-596-0063

Fax:  573-329-0888
Email: Usarmy.leonardwood.medcom-glwach.list.roi@health.mil

Hours of Operation

Monday-Friday
7:30 a.m.-4 p.m.

Closures:

All federal holidays

Location:

Patient Administration Division
ATTN: Medical Records (Release of Information)
General Leonard Wood Army Community Hospital
4430 Missouri Ave
BLDG 310 (Main Hospital), First Floor, Room 163
Fort Leonard Wood, MO 65473
 

HIPAA Privacy Officer

The HIPAA Privacy Officer can assist patients with questions, privacy complaints, and Freedom of Information Act (FOIA) requests.
 

Contact Information

Phone: 573-596-9816
Fax: 573-329-0888

Hours of Operation

Monday-Friday
7:30 a.m.-4 p.m.

Closures:

All federal holidays

Location:

Patient Administration Division
ATTN: HIPAA Privacy Officer
General Leonard Wood Army Community Hospital
4430 Missouri Ave
BLDG 310 (Main Hospital), First Floor, Room 162-01
Fort Leonard Wood, MO 65473
 

How to Request Inactive/Retired Medical Records

National Personnel Records Center 1 Archives Dr St. Louis, MO 63138 Phone: 314-801-0800 Fax: 314-801-9195

National Public Records Center Dependent Personnel Records 111 Winnebago Street St. Louis, MO 63118-4199 314-801-0800

 

Medical Record Reminders

Patients receiving treatment at Fort Leonard Wood are no longer permitted to hand carry or maintain their medical records unless the patient is USMC hand carry permitted for EAS out-processing. Marines are not authorized to hand carry their dependent records per regulation DOD 6025.18R. 

Line of Duty and Existed Prior to Service: See Patient Registration in room 122.